We are seeking a driven and customer-focused individual to join our team as the Executive Assistant to the CEO. Reporting directly to the CEO, this role offers a unique opportunity for a professional ready to take their career to new heights.  
 

Position Overview: We are in search of a dynamic and highly organised Executive Assistant to the CEO at Elegant Systems. In this pivotal role, you will be responsible for managing the CEO’s schedule, organizing key meetings and appointments, and handling confidential information with utmost discretion. As a vital liaison between the CEO and various stakeholders, you will be instrumental in maintaining effective communication channels and facilitating decision-making processes. This position presents an exciting opportunity for an individual with a passion for executive support to contribute to the success and growth of our organisation. As the right-hand to our CEO, you will play a crucial role in supporting their vision and ensuring exceptional operational efficiency. 

Key Responsibilities: 

Confidentiality: 

• Right-hand person to the CEO/Director including their personal life to some extent 

• Act as a first point of contact: answer and field any requests and queries coming via email, Office landline, Mobile phone, WhatsApp messages & Calls including calls from friends and family members appropriately and confidentially. 

• Provide a comprehensive and fully confidential clerical and personal assistance service to the CEO/Director. 

• Liaising with suppliers and clients  

• Manage diaries effectively and organising meetings and appointments allowing appropriate red time allocation for travel and between meetings 

• Coordinate and organise meetings, events, and conferences (both in person and virtually)  

Managing Director/CEO: 

• Reminding the Director of important tasks and deadlines  

• Push the Director for information  

• Reminding the Director of personal commitments  

• Organise the Director’s personal commitments including childcare 

Information Technology: 

• Collate information, statistics, reports, presentations, and briefs where required. 

• Prepare meeting agendas, minute taking and proactive diary management. 

• Typing, compiling and preparing reports, presentations and correspondence  

• Manage CRM and other internal databases 

• Devise and maintain filling systems, scanning, and printing requirements. 

• Web Research 

• Social Media Management (mainly LinkedIn)  

• Lead Generation using LinkedIn and other sources 

• Work with a new but very experienced sales lady in India 

• Content Writing 

• Creative Writing 

• Email Marketing 

• Blog Management 

• Case Study Writing 

• Canva Design (Flyer and Logo Design) 

• Chase and cross check SEO team for an Update 

• Work with the Project Manager (Shraddha) and see if there can be any mutual benefit 

Accounting and Finance: 

• Process billing and expenses /mileage claims for submitting to the accounts department every month. 

• Add sales enquiries to the in-house system and track emails accordingly on behalf of the MD. 

Miscellaneous: 

• Booking and arranging travel, transport, and accommodation  

• Implementing and maintaining procedures/administrative systems 

• Management of other miscellaneous issues 

Qualifications: 

• Discretion and trustworthiness: You will often be party of confidential information  

• Flexibility and adaptability  

• Detail-orientated  

• Tact and diplomacy  

• Focused and responsive  

• The ability to be proactive and take the initiative 

• A good understanding of IT products and services including cloud and cyber security 

• Ability to work independently and collaboratively with a geographically dispersed team. 

• Organisational Skills and the ability to multi-task  

• Excellent interpersonal skills  

• Great oral and written communication skills in English 

• A knowledge of standard software packages and the ability to learn company-specific software if required with proficiency in CRM software and Microsoft Office suite. 

• Min 5+ years of experience as Personal Assistant for Senior Management. 

Join Our Team: If you are a results-driven sales professional with a passion for building strategic relationships and driving revenue growth, we want to hear from you. Join us at Elegant Systems and take your career to the next level in a dynamic and rewarding environment. 

Benefits: 

• Fully remote work setup with flexible working hours to accommodate work-life balance. 

• Supportive and collaborative team culture. 

• If needed company can/will provide you with a Virtual Desktop. 

• Best Commission rate in the industry 

• Uncapped monthly commission earning 

• Complete flexibility (choose hours to suit your lifestyle) 

• Exposure to diverse projects and clients, fostering professional growth. 

• Supportive and collaborative work culture, where your contributions are valued. 

• Opportunities for career advancement and skill enhancement. 

• Full support from a successful global business 
   

How to Apply: If you meet the qualifications and are excited about the opportunity to join our team as a Remote Laravel Developer, please submit your resume and portfolio to [email protected]. In your cover letter, please share why you are interested in this role and how your skills and experience align with the job requirements. We look forward to reviewing your application and discussing it further. 

Note: We are an equal opportunity employer and value diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.